Office Manager (f/m/d)

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Date: Jan 11, 2023

Location: Mexiko D.F., BY, DE

Company: Wacker Chemie AG

 
 
Our world needs ideas! As one of the world’s most research-intensive chemical companies, we have been developing leading solutions for numerous sectors – from construction to photovoltaics and cosmetics to rubber – for over 100 years. We have a global presence with production sites on three continents and about 14,500 employees from 70 nations.
 
Are you looking for a dynamic, globally active technology company – yet at the same time, you appreciate a value-oriented, trusting company? We offer you exciting work as part of a team of experts who treat each other as equals. At our site in Mexiko D.F., we are currently looking for an Office Manager (f/m/d).
 

Your Tasks

  • Processing supplier invoices and monitoring of payments

  • Liaising with local insurance broker to ensure adequate insurance coverage for the subsidiary e.g. Business Travel insurance, car insurance, Property and Liability insurance, Inland Transit insurance etc.

  • Approving and processing employee expense claims

  • Supporting the Managing Director (f/m/d) with local recruiting and onboarding activities

  • Preparing employment contracts and/or related documents

  • Acting as a local point-of-reference for HQ HR / Business Division HR in regard to central HR topics & processes

  • Administering local training needs and cooperating with the LSO Administrator to document relevant training attendance in the LSO tool

  • Ensuring compliance with Standard 035

  • Ensuring compliance with data protection regulations (tracking and managing)

  • Ensuring on-time payroll processing and interaction with respective Outsourcing Partner (f/m/d)

  • Coordinating benefits administration (e.g. pension plan) with respective service provider

  • Preparing compensation related employee communication (e.g. salary letters, bonus letters)

  • Liaising with departments overseas

  • ICT user operations

  • Monthly online meetings with IT overseas, equipment purchasers, program updates and general IT issues

  • Main contact for local suppliers such as landlord, utility providers, travel agent, insurance, fleet car company

  • Updating Contract Management system (SAP)

  • Implementing and updating local and global HR policies & initiatives

  • Supporting health and safety procedures

 

Your Profile

  • Bachelor’s degree in Business Administration

  • Min. 3 years of work experience in an office administration related role, preferably in an international work context

  • Basic Accounting and Payroll knowledge / understanding

  • Very good knowledge of relevant MS Office applications (Word, Excel, OneNote)

  • Knowledge of MS SharePoint preferred

  • Very good English language skills (verbal and in writing), additional languages are highly preferred (e.g. German)

  • Ability to work proactively and independently

  • Ability to communicate professionally internally as well as with external parties, e.g. Outsourcing Partners, government agencies

  • Interpersonal skills and high level of integrity

  • Ability to deal with sensitive situations and related information

  • Enthusiasm, motivation and professional attitude to work

  • High attention to detail

  • Strong organizational, communication, problem solving and relationship building skills

  • Ability to take on new tasks and work autonomously

 
 
Sustainability is one of WACKER’s corporate goals – also as an employer. We want you to remain productive, healthy and successful long term. That is why we offer, for example, comprehensive health management and a variety of advanced training programs and courses for individual development opportunities, alongside a good work-life balance. Naturally, we also have a fair compensation system and above-average social benefits. After all, social responsibility has a long tradition at WACKER.
 
As an international company, we welcome the diversity of people. We consciously promote equal opportunities and a diverse, inclusive culture in our teams - this is what makes us successful.
 
Be part of a family. Across all nations.
 
We are looking forward to your online application at www.wacker.com/careers
Reference Code: 23330